Wausau Youth Hockey 
Monthly Board Meeting Minutes
Date: May 4th, 2025
Time- Place: 7:00 pm – North Star Restoration 

Attendees: Seth Sierk, JJ Deffner, Nick Gumtz, Jason Little, Andrew Brueggeman, Eric Pergolski, Kayla Harrington, Rick Pergolski, Kristi Toner, BJ Brandt, Adam Hall, Greg Simkowski, Jana Wimmer, Ben Krenke and Kelly Denzin 
Public Attendee: n/a
Call to order: 7:04 pm 
Minutes: motioned by Andy, second by BJ, all in favor
Finance Update: Nick
No questions about the monthly report Nick sent out. One item that the Finance committee spoke about was the renewal of the Philadelphia Life Insurance Policy, it is going up $300-$400 due to the increase in revenue in concession. We pay right now annually $4500.00 This policy covers what WAYH does not. Questions was can we look at getting skater coverage? The starting balance was $80068.78 and ending balance was $72615.74.     
Girls Committee: Jana
Jim from Everest came to their meeting and they are talking about doing their own 10U girls team this year. They were going to talk with the girls and see what they wanted to do this year. He will set up a meeting in the next couple of weeks and bring all the families together. If we do not have Everest girls, Wausau will be short 5-6 girls for 2 teams. U12 we should have 2 teams. We started some sub committees to set up things for the girls to do this summer. We will have to see where the numbers fall by the next board meeting. Kristi brought up, she spoke to families at an MN tournament they were at and she asked how they got the girls to play, and the families said we need competitive play and the girls will play. Some of the families on 14U team stated they did not get a lot of communication from Everest; however, it was likely due to them not being registered with them. 

Fundraising: Kayla
We have a great team working on this committee this year. We just finalized our sponsorship form, working on setting up the coach ice bucket challenge. Woodchuck night is set for July 22nd. We decided that we are not going to do the Greenbay Packer concessions this year but can keep in mind for future. Will be working on the Restaurant night shortly and setting up the next meeting in a month or so. 
Tournaments: Will be working on a coupon book and a map with dots on it to show where places are. Will make sure the places are Hockey friendly, and this will help with grant writing. 
Recruiting and Retention: Adam
Will be getting rid of Warjack day and will be doing a parent retention social get together. Still in the planning stages. Talked about emailing the Learn to Skates families to see if they had any questions on the next steps to be there to answer any questions. Talked about team bonding and moving the deadline up to use money by so kids can get to know each other. Motion to increase cost per kid and coaches from $10.00 to $15.00 and to use the money by December 31st, all in favor. 
Disciplinary Committee: Kristi
We met as a committee and went over our policies. We took the process from USA hockey and our and rearranged. Question was brought up on the hearing it should be scheduled within 7 days not 14 days. Also, the appeal process will need to say appeals need to be submitted within 5 calendar days of the original decision and will be discussed at the next board meeting. During this time disciplinary actions will be implemented. Also need to add that prior offensive will be accumulative. 
Equipment: Rick
Will need to send bills for the goalie equipment not returned or rented. The new goalie equipment is in storage. I would like to get rid of some of the old goalie equipment that is used and dated. Dryland was taken down and put in storage also. Wondering if we can sell the big batting cages as they take up a lot of room and we do not feel they are needed? Will need to review with Don as he is the one that purchased those. With the funds from that sell would like to buy a big shooting tarp to put against the wall the kids can shoot at. It’s about $2700.00. Well see if we can get some estimates and bring them back to the board. 
New Updates:
Policies:
-Financial Policy: Cash accounting. Ben will work with Nick and look to see if someone can come in from the outside and review. Will likely have President and treasure sign any checks over $2500.00. Anything over $5000.00, we will need to get bids from moving forwards to compare. Andy motioned, Nick second, all in favor. 
-Transfer and Release Policy: Intent is to clarify what we already have. All requests will need to be made prior to the season starting. If anyone would like a transfer, will need to vote after the next board meeting and will not refund. 
-Rostering Policy: no coed rostering and need to choose where to play. Will need to add as WAHA defines what Dual Rostering is. Need to bring this one back to the next meeting.  
-Play up Policy: If you want your child to play up, this needs to be addressed prior to season. 
-Code of Conduct: will need to come back at the next meeting
-Locker Room Policy: How was the enforced last year? Can we lock locker rooms? STP? Do we add dibs for locker room monitoring or exempt from running the clock? Should be a parent? Will need to bring back. 
New Business:
Rick asked I we can get an email out for the Steve Strunk Camp as right now we have 76 signed up. 
JJ- spoke about Dibs and realigning them to more accurately represent the job. Thought is concussion manager is exempt, 5 credit to 2 for assistant coaches. Some of the committees have certain criteria in order to get a Dib and some do a bit more work so each committee will have a different dib amount depending on participation level. Also subs right now are $40.00 a shift, some other subs are charging $55-$60. Talked about paying more for closing shifts and cyclones as those are harder. Motion to increase rate overall from $40.00 to $50.00, Andy approved, Greg, second, all in favor. 
JJ- Calander right now, there are no home games for 2026 due to the team sizes and no state tourneys. Talked about maybe buying ice in Merrill or Everest? Do not really like traveling for 2 months straight. Talked about whether we do home tourneys or away tourneys, the home tourneys bring in $6500-7 K, so do need those. Talked about in Jan and Feb trying to schedule close to home games or at like 5:30. Eric stated the hockey committee actually spoke about decreasing the number of games we play. Might have to do the 8U Jamboree in the morning of the 10U or 12U tourney, depending on cyclones. Will have to stager following years. 
JJ- Jerseys are ugly that we are trying to design. Spoke about why we need new jerseys? The families were told every 2 years they would get a new one, so this year we need to purchase new ones, however going forward we an look to use the same ones. BJ will help design and see if they can make them look like NHL jerseys. Will need to look at other companies if over 5K. 
Eric – Highlights, 4 Squirt teams, 3 Peewee, not sure on Bantams, girls we spoke about. Will need to make some changes with coaching and structure this summer and see if we can lock anything down. Idea was brought up to do some conditioning at CTI starting in September and do a coaches meeting to see who can run it. Are we actively recruiting? Talked to Mosinee about maying doing a coop and checked with Everest they have about 18-22 kids so they said no. Rapids may not have a team so we can talk with them? No right answer right now. 4- 2011 kids, 17- 2012 kids – 2 goalies, 19 skaters. 
Meeting adjourned: 9:07 pm
– motioned by Andy
– second by Rick
all in favor, motion approved. 

Next meeting is: June 8th at 7:00 pm at NorthStar  

Respectfully submitted by Kelly Denzin, WYH Secretary